Precinct Caucus Planning
Precinct Caucus Planning Materials
***We are in the process of updating this page for 2024 since the new Official Call was passed by the State Central Committee on August 12. Information that is not yet ready will be marked UNDER CONSTRUCTION***
This is the main resource page for Organizing Units Planning for Precinct Caucuses.
You can find information on participating in Precinct Caucus Night here.
Key Dates
– November 1, 2023 – All Caucus Locations must be reported to the State Party
– December 9, 2023 – Caucus Kits will be distributed at the State Central Committee Meeting
– February 27, 2024 – Precinct Caucus Night
Caucus Location Reporting
Caucus Locations must be reported to the State Party by November 1, 2023
⇒ Current List of Reported Caucus Locations: UNDER CONSTRUCTION This is a list to review currently reported locations. Access to spreadsheets for reporting caucus locations has been sent to Organizing Unit Chairs, Vice Chairs, and Secretaries. If you need help with reporting locations please email: [email protected]
⇒ How to Report Caucus Locations: UNDER CONSTRUCTION Here is a document that will walk you through how to report your caucus locations. For a video walkthrough of how to report your caucus locations, please see the training section below.
⇒ Proof Of Insurance: Some locations will require Proof of Insurance for Caucus Night. You can request this through the State Party using the linked form.
Caucus Planning Training
Check your email for updates on live trainings being conducted. We will record our live trainings and make them available on the DFL Training Hub. Here is how you can access those recordings:
- Log in or create an account at dfl.org/training
- Click on “Content Library”
- Search for “2024” to find the course entitled 2024 Precinct Caucus training
Planning Resources
⇒2022 Precinct Caucus Planning Guide – WILL BE UPDATED FOR 2024 Lays out what you will need to do to plan a successful precinct caucus night.
⇒Precinct Caucus Kit Instructions UNDER CONSTRUCTION– Explains what needs to happen with your kit materials.
⇒Accessibility Guidelines – Provides guidelines for accessibility at precinct caucus.
Registration Materials
These are the materials your volunteer team will use to register caucus attendees on caucus night.
*NOTE: In order to access this tool, you will need to request an account HERE. You will receive an invitation to start practicing with the tool the Monday after you request access. UNDER CONSTRUCTION
⇒Electronic Registration Tool Training – UNDER CONSTRUCTION
⇒Electronic Registration Tool Instructions (multiple for each precinct) – WILL BE UPDATED FOR 2024 Basic explanation of how to use the tool. Can be on the registration table to support registration volunteers. This document will be provided in the precinct caucus kit and links will be added when they become available.
⇒Request Caucus Registration Tool Account – UNDER CONSTRUCTION This link will take you to a google form to request both an account we will only give individuals approved by unit chairs access to their real precinct caucus list. We are planning to make accounts approximately once a week starting in early November.
⇒Link to Login for Caucus Registration Tool – UNDER CONSTRUCTION You can only log in if you have already had an account made.
⇒Caucus Registration Tool Mobile Guide – WILL BE UPDATED FOR 2024 This link will guide you through a practice session on how to register attendees via your mobile smartphone.
⇒Caucus Registration Tool Desktop Guide – WILL BE UPDATED FOR 2024 This link will guide you through a practice session on how to register attendees via your computer or laptop device.
⇒Blank Caucus Registration Sheets (multiple for each precinct) – UNDER CONSTRUCTION If your unit uses the electronic registration system, these will be used to sign-in individuals that need to be added to the system. If your unit does not choose to use the new electronic caucus registration tool, attendees can sign in using these forms.
Caucus Kit Materials
SECTION UNDER CONSTRUCTION
Below are materials you will need to collect, copy, or prepare for each precinct caucus meeting in your unit.
⇒Map or Description of Precinct Boundaries – You will need to find and provide a map of the precinct to each convener for posting at the caucus room location. (Maps are available at https://www.gis.lcc.mn.gov/html/precincts2022.htm)
⇒Precinct Caucus Convenor Instructions & Convenor Script Update (1 copy per precinct) – Provides detailed instructions for Conveners and Caucus Chairs. You should plan to meet with your convenors to go over this packet and give them specifics related to their caucus. In addition, you can direct your convenors to complete the convenor training on the DFL Training Hub. This document will be provided in the precinct caucus kit and links will be added when they become available.
⇒DFL Caucus Registration Affirmation (1 copy per precinct) – This sign must be displayed in the precinct caucus registration area. NOTE: This is the most up-to date version of the affirmation sign, as voted on by the State Central Committee on 1/25/22.
⇒Caucus Rules/Agenda and Basic Information Sheet (1 copy for each attendee) – This sheet includes the basics of participating in the caucus as well as sample rules and an agenda. You cannot remove items from the agenda, but you can add local business. Make your best guess on how many copies will be needed for your caucuses based on previous attendance. Make sure you copy both sides.
- Amharic – Caucus Rules/Agenda and Basic Information Sheet
- Hmong – Caucus Rules/Agenda and Basic Information Sheet
- Oromo – Caucus Rules/Agenda and Basic Information Sheet
- Somali – Caucus Rules/Agenda and Basic Information Sheet
- Spanish – Caucus Rules/Agenda and Basic Informaion Sheet
- Vietnamese – Caucus Rules/Agenda and Basic Information Sheet
⇒Resolution Form (1 copy for each attendee) – All resolutions for a precinct must be attached to this form.
⇒Non-Attendee Form (multiple copies for each precinct) – If a voter cannot attend caucus or must leave the caucus early, filling out this form and delivering it to the Unit Chair or Caucus Chair allows their name to be put into nomination for offices they have indicated.
⇒Precinct Caucus Report Forms (at least 1 set for each precinct) – Depending on the size of a precinct they may need multiple sets of some of the forms. These will be the written record of what occurred at the caucus.
⇒House Caucus Letters (1 copy for each attendee) – Needs to be put out for attendees to take. Documents will be provided in the kit.
⇒Senate Caucus Letters (1 copy for each attendee) – Needs to be put out for attendees to take. Documents will be provided in the kit.
⇒Local Information – Provide locations and times of local elections, pre-convention committee meetings, and any other relevant information or events.
The State DFL will provide enough copies of the following documents for each precinct. The following information is just for your reference.
⇒Precinct Envelopes – These will be provided in your caucus kit. Complete the information on the front: precinct name, number of delegates to be elected, time, and location of your CD Convention. Place all materials for each caucus in this envelope. If all the materials don’t fit in the envelope, you can use something else to pack the materials, but be sure to include that envelope for the conveners.
⇒2022 Precinct Caucus Report Coversheet – This page needs to be attached to the top of each caucus’s packet of report forms. One cover sheet is provided for each precinct in your caucus kit.
⇒Party Documents (Constitution, Official Call, and Platform) – In your caucus kit there will be enough of these to give one copy to each precinct. If you need more for some reason, they can be found at DFL.org/PartyDocuments.
2024 Caucus Envelope
