Precinct Caucus Planning
Precinct Caucus Planning Materials
This is the main resource page for Organizing Units Planning for Precinct Caucuses.
You can find information on participating in Precinct Caucus Night here.
– November 1, 2021 – All Caucus Locations must be reported to the State Party
– December 11, 2021 – Caucus Kits will be distributed at the State Central Committee Meeting
– February 1, 2022 – Precinct Caucus Night
Caucus Location Reporting
Caucus Locations must be reported to the State Party by November 1, 2021
⇒ Current List of Reported Caucus Locations: This is a list to review currently reported locations. Access to spreadsheets for reporting caucus locations has been sent to Organizing Unit Chairs, Vice Chairs, and Secretaries. If you need help with reporting locations please email: email@example.com
⇒ How to Report Caucus Locations: Here is a document that will walk you through how to report your caucus locations.
⇒ Proof Of Insurance: Some locations will require Proof of Insurance for Caucus Night. You can request this through the State Party using the linked form.
DFL Pop Up Shop and Caucus Planning Training Tour
You can sign up for these trainings via the DFL Training Hub. Go to https://mndfl.litmos.com/self-signup/ and use code: caucus. This will sign you up for a course where you can see all trainings relating to caucuses that have been published so far, and sign up for online/in-person trainings. You do not need to sign up to attend the in-person trainings – but it can help us with planning if you do!
Willmar DFL Office – Wednesday, October 27th, 2021 – 324 W 3rd Street, Suite 4, Willmar, MN 56201
Training: 6:00 pm – 8:00 pm, Pop Up Shop: 4:00 pm – 7:30 pm
Mankato DFL Office – Thursday, October 28th, 2021 – 110 E Liberty St, Mankato, MN 56001
Training: 5:30 pm – 7:30 pm, Pop Up: 3:00 pm – 7:30 pm
**Pop up only – Winona DFL Office – Saturday, October 30th, 2021 – 157 W 3rd St, Winona, MN 55987
Pop Up Shop: 9:30 am – 11:00 am
**Pop up only – Preston DFL Office – Saturday, October 30th, 2021 – 137 Fillmore Street E., Suite 2, Preston, MN 55965
Pop Up Shop: 1:30 pm – 2:30 pm
Rochester DFL Office- Saturday, October 30th, 2021 – 1500 First Avenue NE Rochester, MN 55906
Training: 5:00 pm – 7:00 pm, Pop Up Shop: 4:30 pm – 7:00 pm
Virtual Training – Wednesday, November 3, 2021 – ONLINE ONLY
Training: 6:30 pm – 8:30 pm
St. Paul, DFL Headquarters- Sunday, November 7, 2021 – 255 East Plato Blvd, St. Paul, MN 55107 (Can also be viewed online)
Training: 2:00 pm – 4:00 pm
St. Paul, DFL Headquarters- Tuesday, November 9, 2021 – 255 East Plato Blvd, St. Paul, MN 55107 (Can also be viewed online)
Training: 6:00 pm – 8:00 pm
⇒Precinct Caucus Planning Guide – Lays out what you will need to do to plan a successful precinct caucus night.
⇒Precinct Caucus Kit Instructions – Explains what needs to happen with your kit materials. This document will be provided in the precinct caucus kit and links will be added when they become available.
⇒Accessibility Guidelines – Provides guidelines for accessibility at precinct caucus.
These are the materials you will need for caucus registration.
⇒Electronic Registration Tool Instructions (multiple for each precinct) – Basic explanation of how to use the tool. Can be on the registration table to support registration volunteers. This document will be provided in the precinct caucus kit and links will be added when they become available.
⇒Request Caucus Registration Tool Account – This link will take you to a google form to request both an account we will only give individuals approved by unit chairs access to their real precinct caucus list. We are planning to make accounts approximately once a week starting in early November.
⇒Blank Caucus Registration Sheets (multiple for each precinct) – If your unit uses the electronic registration system, these will be used to sign-in individuals that need to be added to the system. If your unit does not choose to use the new electronic caucus registration tool, attendees can sign in using these forms.
⇒Email Party Affairs Department if you need Pre-Printed Registration Sheets – If you choose not to use the electronic registration tool, we have prepared printable registrations lists for each precinct. To get access to your unit’s list we ask that the unit Chair or Vice-Chair email Partyaffairs@dfl.org. You will then be sent a PDF.
Caucus Kit Materials
Below are materials you will need to collect, copy, or prepared for each precinct caucus meeting in your unit.
⇒Caucus Kit Check List – This is a list of what you should include in each kit at a minimum.
⇒Map or Description of Precinct Boundaries – You will need to find and provide a map of the precinct to each convener for posting at the caucus room location. (Maps are available at https://www.gis.leg.mn/html/precincts2018.htm)
⇒Precinct Caucus Convenor Instructions (1 copy per precinct) – Provides detailed instructions for Conveners and Caucus Chairs. You should plan to meet with your convenors to go over this packet and give them specifics related to their caucus. In addition, you can direct your convenors to complete the convenor training on the DFL Training Hub. This document will be provided in the precinct caucus kit and links will be added when they become available.
⇒DFL Caucus Registration Affirmation (1 copy per precinct) – This sign must be displayed in the precinct caucus registration area.
⇒Caucus Rules/Agenda and Basic Information Sheet (1 copy for each attendee) – This sheet includes the basics of participating in the caucus as well as sample rules and an agenda. You cannot remove items from the agenda, but you can add local business. Make your best guess on how many copies will be needed for your caucuses based on previous attendance. Make sure you copy both sides.
- Amharic – Caucus Rules/Agenda and Basic Information Sheet
- Hmong – Caucus Rules/Agenda and Basic Information Sheet
- Oromo – Caucus Rules/Agenda and Basic Information Sheet
- Somali – Caucus Rules/Agenda and Basic Information Sheet
- Spanish – Caucus Rules/Agenda and Basic Information Sheet
- Vietnamese – Caucus Rules/Agenda and Basic Information Sheet
⇒Resolution Form (1 copy for each attendee) – All resolutions for a precinct must be attached to this form.
⇒Non-Attendee Form (multiple copies for each precinct) – If a voter cannot attend caucus or must leave the caucus early, filling out this form and delivering it to the Unit Chair or Caucus Chair allows their name to be put into nomination for offices they have indicated.
⇒Precinct Caucus Report Forms (at least 1 set for each precinct) – Depending on the size for a precinct they may need multiple sets of some of the forms. These will be the written record of what occurred at the caucus.
⇒Senate and House Caucus Letters (1 copy for each attendee) – Needs to be put out for attendees to take. Documents will be provided in the kit and links will be added when they become available.
⇒Local Information – Provide locations and times of local elections, pre-convention committee meetings, and any other relevant information or events.
The State DFL will provide enough copies of the following documents for each precinct. The following information is just for your reference.
⇒Precinct Envelopes – These will be provided in your caucus kit. Complete the information on the front: precinct name, number of delegates to be elected, time and location of your CD Convention. Place all materials for each caucus in this envelope. If all the materials don’t fit in the envelope, you can use something else to pack the materials, but be sure to include that envelope for the conveners.
⇒Caucus Report Form Coversheets – This page needs to be attached to the top of each caucus’s packet of report forms. One cover sheet is provided for each precinct in your caucus kit.
⇒Party Documents (Constitution, Official Call, and Platform) – In your caucus kit there will be enough of these to give one copy to each precinct. If you need more for some reason, they can be found at DFL.org/PartyDocuments.